The Virginia Museum of Fine Arts Foundation (VMFAF) has an exciting opportunity for a qualified candidate to fill the role of Administrative Coordinator.

The Administrative Coordinator is the first point of contact for the Development office in the Advancement division and as such will interact and work collaboratively with staff at all levels across the division and throughout the museum, as well as with museum members and donors.

Responsibilities:

• Serve as administrative support for the Assistant Deputy Director of Development and others as needed including calendar management, scheduling constituent visits, and preparing meeting logistics, agendas, and materials
• Assist with research projects and draft correspondence, reports, messages or other communications as needed
• Prepare correspondence and other documents using mail merge functions
• Assist with mailings and other special projects for departments within the Advancement division
• Produce reports using constituent database, Excel, etc.
• Process invoices for payment and manage and track departmental budgets
• Prepare daily donations for processing following established guidelines
• Monitor office supply, stationery, and other inventories as needed and order as needed
• Work collaboratively with colleagues to complete projects as assigned

Minimum Qualifications:

• Previous professional experience in an administrative support role
• Strong time management and organizational skills while managing multiple priorities
• Ability to proactively adjust priorities as needs arise
• Capacity to work independently and collaboratively
• Superb attention to detail
• Excellent writing and communication skills
• Exceptional customer service skills
• Proficiency with Microsoft Office products, and Gmail
• Ability to strictly maintain confidentiality

Preferred Qualifications:

• Experience with constituent databases such as Raiser’s Edge
• Previous experience working in a nonprofit or fundraising environment

Special Requirement:

• Selected candidates must pass a criminal history background check.