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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

The City of Richmond, Department of Public Utilities, is seeking a qualified Administrative Technician, Senior to assist with administrative support functions for the Gas Regulatory Compliance unit. The selected candidate will be responsible for providing regulatory documentation, coordinating audits and inspections, administrative and data management, coordinating training, and providing policy and procedure support.

Duties include but are not limited to

Assisting in the preparation, submission, and tracking of regulatory reports to agencies like PHMSA (Pipeline and Hazardous Materials Safety Administration) or state public utility commissions.
Maintaining records of inspections, audits, and compliance reviews.
Organizing and managing regulatory filings, permits, and compliance documentation.
Ensuring proper retention and retrieval of documents in accordance with regulatory requirements.
Scheduling and coordinating audits or inspections by regulatory agencies.
Preparing compliance-related materials for review before audits.
Tracking deadlines and ensuring corrective actions from audits are documented and completed.
Managing databases with compliance-related information such as incident reports, operator qualifications, safety records, and pipeline integrity data.
Preparing reports, presentations, and spreadsheets related to compliance tracking.
Assisting with budget tracking for compliance-related expenses.
Duties may include documenting Management of Change processes.
Coordinating training sessions for employees on compliance topics like pipeline safety, environmental regulations, and emergency response.
Maintaining records of employee training and certifications required for regulatory compliance.
Acting as a liaison between regulatory agencies and internal teams, ensuring communication of regulatory updates.
Assisting in the development and distribution of compliance procedures and manuals.
Keeping track of regulatory changes and helping implement updates to policies accordingly.

Qualifications, Special Certifications and Licenses

MINIMUM TRAINING AND EXPERIENCE:

High School Diploma or GED
Three years of related clerical or office support experience.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

A Notary Public designation may be required for some assignments.

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

English language and grammar
Experience with standard office equipment such as office machines, multi-line phone, computers, copier, fax, scanning machine, etc.
Experience with software such as Microsoft Word, Excel, and Outlook
Basic arithmetic calculations and mathematics
Administrative and clerical procedures such as word processing, managing files and records, and designing forms
Administrative and clerical procedures, and business principles

Skills (some combination of the following):

Entering data accurately
Maintaining confidentiality
Utilizing critical thinking and analytical skills to solve problems
Demonstrating excellent customer service
Data entry
Customer service
Oral and written communication

Abilities (some combination of the following):

Follow established procedures
Pay attention to detail
Work efficiently in a fast-paced environment
Work independently with little supervision
Work and support a team/staff
Multi-task
Use sound judgment and make important decisions
Prioritize multiple responsibilities
Summarize notes and requests in a concise manner
Compose written, professional correspondence

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly work with one's fingers, talk, hear, see, and use repetitive motions; frequently walk; and occasionally stoop, crouch, crawl, reach, stand, push, pull, lift, grasp, and feel. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary (exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects), but may differ based on area of focus. The working conditions may contain environmental hazards, depending on area of focus.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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