The City of Richmond Department of Public Works seeks a highly qualified candidate for the role of Administrative Technician, Senior in the Division of Urban Forestry. This position entails performing diverse financial support functions related to reports, purchases, accounts payables, and various transactions. Additionally, incumbents offer skilled clerical and administrative support to professional staff or assigned programs, exercising independent decision-making aligned with established rules and procedures.

Key Responsibilities:

• Processing requisitions, purchase orders, and invoices.
• Tracking vendor invoices, purchase orders, and payments.
• Entering data into inventory and customer service systems.
• Generating Cityworks work orders and creating RVA 311 service requests.
• Managing open purchase orders and ensuring timely payments, overseeing monthly open encumbrances.
• Generating various financial reports, including funds available balances and open encumbrances.
• Preparing, maintaining, and filing purchasing documents for departmental funds.
• Handling other duties as assigned, including potential overtime work.

Qualifications:

Minimum Training and Experience:

• High School Diploma or GED.
• Three years of relevant clerical or office support experience.
• Equivalent combinations of training and experience may be considered.

Preferred Training and Experience:

• Proficient experience with CityWorks and Davey Tree Keeper.
• Experience with Urban Forestry Permits.
• Strong proficiency in Microsoft Office, especially Excel.

Licensing, Certifications, and Special Requirements:

• A Notary Public designation may be required for certain assignments.

Knowledge, Skills, and Abilities:

Knowledge:

• English language and grammar.
• Standard office equipment usage.
• Microsoft Word, Excel, and Outlook.
• Basic arithmetic calculations and administrative procedures.
• Business principles and clerical procedures.

Skills:

• Accurate data entry.
• Maintaining confidentiality.
• Critical thinking and problem-solving.
• Exceptional customer service.
• Oral and written communication.

Abilities:

• Following established procedures.
• Attention to detail.
• Efficiency in a fast-paced environment.
• Independent work with minimal supervision.
• Teamwork support.
• Multitasking and prioritizing responsibilities.
• Sound judgment and decision-making.
• Summarizing and composing professional correspondence.

Additional Details:

• City of Richmond Public Works employees in this role are considered essential personnel, potentially requiring work during emergencies and major weather events.

Environmental Hazards and Physical Requirements:

• May include exposure to hazardous physical conditions, inadequate lighting, intense noise, and environmental hazards.
• Physical demands may involve detailed work on multiple tasks, occasional travel, and sedentary exertion.