Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

The Human Resources Department’s mission is to support our customers in accomplishing their missions by attracting and retaining a highly skilled and diversified workforce that is compensated and rewarded for its effort in an equitable, safe and responsible work environment.

Our mission is accomplished within existing resources, in an environment of change, with integrity, and in a manner that is consistent with the City’s policies, Code of Ethics, merit system principles, and federal and state laws. We are responsible for recruitment and testing, classification and compensation, training, benefits administration, and workforce relations.

The Department Business Manager (DBM) is responsible for the day-to-day fiscal and business operations of the Human Resources Department, with primary emphasis on budget administration, accounts payable, billing reconciliation, contract and guarantee tracking, and financial compliance.

This position serves as the departmental fiscal lead and acts as a liaison to the Budget Department, Finance, Procurement, and Risk Management, ensuring that the department’s financial activities align with approved budgets, City policies, and regulatory requirements. The DBM reports directly to the Department Director and provides operational fiscal support to enable informed leadership decisions and perform other duties as assigned.

Duties include but are not limited to

Departmental Budget & Financial Administration – 40%

Manages the approved Department operating, enterprise, and grant budgets in coordination with the Budget Department.
Tracks expenditures, encumbrances, and budget balances; identifies variances and prepares reconciliations.
Prepares departmental budget submissions, justifications, and forecasts for review by the Department Director.
Oversees accounts payable, invoice review, billing reconciliation, and financial coding accuracy.
Ensures timely and accurate financial reporting in accordance with City standards.

Contracts, Guarantees & Compliance Oversight – 25%

Administers departmental contracts, guarantees, and service agreements from a fiscal and compliance perspective.
Reviews invoices for contractual compliance; coordinates corrections with vendors, Procurement, and Finance.
Tracks contract balances, encumbrances, and funding sources.
Monitors grants and externally funded programs to ensure compliance with reporting and reimbursement requirements.

Operational & Executive Support – 15%

Provides financial data, reports, and analysis to support department leadership planning and operational decisions.
Prepares operational status reports, fiscal summaries, and audit support documentation.
Identifies fiscal risks and process gaps and recommends corrective actions.
Supports internal controls, audits, and compliance reviews related to the department’s financial operations.

Coordination & Liaison Responsibilities – 10%

Serves as the department’s primary fiscal point of contact with the Budget Department, ensuring alignment with Citywide budget policies and timelines.
Coordinates with Finance, Procurement, and Risk Management on fiscal, contractual, and compliance matters.
Maintains effective working relationships to support timely resolution of issues.

Supervision & Resource Management (As Assigned) – 10%

May supervise administrative or professional staff performing fiscal or operational functions.
Provides guidance, training, and performance feedback as assigned.

Individual Contributor Competencies

Analytical Skills: Reviews financial data to identify discrepancies, trends, and compliance issues.
Attention to Detail: Ensures accuracy and completeness of financial transactions and documentation.
Interpersonal Skills: Communicates clearly and professionally with internal and external stakeholders.
Organizational Awareness: Understands departmental priorities within the context of Citywide governance.

Leadership Competencies

Fiscal Accountability: Ensures compliance with fiscal rules, regulations, and internal controls.
Coaching & Mentoring: Supports staff development through clear expectations and constructive feedback.

Core Competencies

Integrity • Accountability • Diversity & Inclusion • Collaboration • Continuous Improvement • Wellness • Service Orientation

Innovation & Complexity

Implements process improvements to strengthen departmental fiscal controls and efficiency.
Applies sound judgment to complex financial and contractual issues within established policy frameworks.

Communication & Influence

Communicates financial information clearly to department leadership and business partners.
Influences departmental compliance and operational practices through expertise and collaboration.

Qualifications, Special Certifications and Licenses

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of governmental budgeting and accounting practices
Understanding of contracts, grants, and compliance requirements
Ability to reconcile accounts and resolve discrepancies
Knowledge of City, state, and federal policies governing public sector operations

REQUIRED MINIMUM QUALIFICATIONS

Three (3) years of experience in budget administration, finance, accounting, contracts, or management analysis, including one (1) year of supervisory or lead experience.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

REQUIRED CERTIFICATIONS/LICENSES

Notary Public (Must be able to obtain upon hire)

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

The City of Richmond Values Veterans. We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.