Maymont is a 100-acre historic estate and park, located in Richmond, Virginia, with many unique experiences for all to enjoy, including the historic Maymont Mansion, The Robins Nature Center, arboretum, formal gardens, and habitats for native Virginia wildlife and farm animals. Since 1975, Maymont has been maintained and operated by the nonprofit Maymont Foundation, committed to creating experiences that delight, educate and inspire its guests.

The Maymont Foundation is seeking an Events Coordinator who will work with the special events and event sales teams to create memorable experiences for guests and supporters. This position will support community and strategic events as well as private event sales and facility rentals at Maymont. This position reports to the Senior Manager of Special Events and Event Sales.

Essential Functions

Collaborate with internal departments to support the design, planning, preparation and execution of strategic events, including fundraising, cultivation, membership and other events
Support the event sales team to conduct tours and pre-event walk-throughs with clients and vendors, manage collection of event details, coordinate final event preparations, and disseminate event information to internal and external stakeholders
Work with special events team to plan and facilitate logistics for large-scale community events from conception to post-event evaluation, including venue preparation, entertainment, food and beverage, equipment, and security
Provide on-site and on-call support for community, strategic and private events, facilitating day-of logistics, which occur outside of regular business hours and on weekends
Correspond with current and future clients through verbal and written communications to provide information about rental opportunities, schedule tours and walk-throughs, and finalize event details
Coordinate with internal departments to anticipate and plan for event resource requirements
Support event operations to ensure the calendar of events is up to date with all event information, contractual details and resource requirements
Identify and isolate problems to initiate appropriate actions and offer solutions to concerns that arise during events and resolve problems in a timely manner
Build, liaise and nurture relationships with vendors, exhibitors, entertainers, stakeholders and industry contacts
Comply with legal, insurance and health/safety regulations, as well as Maymont policies, rules and procedures at all times

Required Qualifications

Education and Experience:
2+ years professional experience in events, fundraising, sales or related field
Bachelor’s degree in hospitality, communications or related field Required Skills/Abilities:
Excellent verbal and written communication skills
Excellent customer service and interpersonal skills with demonstrated ability to communicate effectively with the public
Ability to manage multiple competing tasks with a high level of organization and accuracy
Self-motivated approach to goal-setting, prioritization and delegating tasks
Ability to work collaboratively
Proven ability to be adaptable and respond quickly and positively to change
Proficiency in Microsoft Office with prior experience using Customer Relationship Management software
Advanced digital and technological aptitude and the ability to use and troubleshoot systems effectively
Valid driver’s license required with reliable transportation to/from Maymont
Frequent sitting, standing, walking and talking for extended periods
Frequent climbing, bending, stooping and lifting up to 50 pounds
Ability to work inside and outside in all weather conditions
Specific vision abilities required by the job include close vision, distance vision, depth perception and the ability to adjust focus