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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

The City of Richmond’s Department of Economic Development seeks a highly skilled and experienced Executive Assistant, Senior to provide professional-level administrative support for the Deputy Chief Administrative Officer (DCAO) for Planning and Economic Development. The incumbent will work in a fast-paced environment that demands strong organizational, interpersonal, and multitasking abilities. This position plays a critical role in supporting strategic priorities by facilitating communication, coordinating operations, and ensuring the efficient functioning of the Deputy CAO's portfolio of city agencies.

This position is Unclassified and serves at the will of the Appointing Authority.

Duties include but are not limited to

Managing a dynamic and highly confidential executive calendar, including scheduling internal and external meetings, events, and travel arrangements.
Preparing, editing, and proofreading complex documents, reports, presentations, correspondence, and talking points for the Deputy CAO.
Serving as a liaison between the Deputy CAO and City agencies, external partners, elected officials, and the public.
Handling high-level, sensitive communications with discretion and professionalism.
Coordinating and supporting meetings, including preparing agendas, compiling materials, taking minutes, and tracking follow-ups.
Monitoring project timelines and deliverables related to planning, economic development, and other strategic initiatives.
Managing administrative processes, including procurement, expense tracking, and records management.
Supporting special projects and coordinating efforts across internal and external stakeholder groups.
Performing research and assembling data needed for decision-making or presentations.
Oversee daily operations of the DCAO’s office, including supply management, mail distribution, filing systems, and office equipment coordination.

Qualifications, Special Certifications and Licenses

MINIMUM TRAINING AND EXPERIENCE:

Associate's degree in a related field such as business administration
A minimum of two years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting an organization's top executives.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

PREFERRED TRAINING AND EXPERIENCE:

Demonstrated ability to multitask, prioritize tasks, and demonstrate exceptional dependability
Excellent verbal and written communication skills using proper grammar and punctuation

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

None required

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

Proficient in software such as Microsoft Office Suite, RAPIDS, etc.
General knowledge of mathematics and accounting principles
Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums
General knowledge of City rules, legal codes, and court procedures
English language and grammar

Skills (some combination of the following):

Preparing documents for workshops, conferences, and meetings
Customer service
Organizing files in a clear manner
Coordinating and managing multiple schedules and projects at once
Oral and written communication
Reconciling discrepancies

Abilities (some combination of the following):

Research information
Think critically to solve problems
Thrive in a self-directing environment
Work independently
Pay attention to detail
Work efficiently in a fast-paced environment
Multi-task
Ability to switch gears at a moment’s notice

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly work with hands and fingers, talk, hear, see, and use repetitive motions; frequently reach, balance, and stand; and occasionally stoop, crouch, walk, lift, feel, pull, grasp, and climb. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary (exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects), but may differ based on area of focus. The working conditions may contain environmental hazards, depending on area of focus.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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