Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!
 
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

The Office of Sustainability is seeking highly motivated and self-directing candidates to fill the role of Executive Assistant, Senior. This position provides clerical and office support activities, and administrative coordination to the Director of Sustainability by supporting all aspects of their daily work routine.

The Incumbent will provide a variety of advanced executive administrative support and work may include screening calls, responding to questions, or referring callers; handling sensitive and confidential issues and customer complaints; managing complex calendars and appointments; arranging departmental meetings, programs, events, or conferences, including all logistics; preparing and maintaining a variety of department-specific reports, databases, and presentations; assisting with budget development and monitoring expenditures and transactions; composing original correspondence on behalf of the executive or executive leadership team; processing invoices, preparing requisitions, other financial support activities; coordinating work for special projects; researching and compiling information and data; performing or overseeing data entry; summarizing data for presentations, including preparing graphs and charts; maintaining or overseeing the maintenance of a variety of department records; and performing miscellaneous clerical duties as required.

**Preference for current city employees or contractors will be given**

 

Duties include but are not limited to

 

• Schedules appointments and individual and group meetings for senior leadership and prepares weekly scheduling calendars and notebooks.
• Provides advanced administrative support including making travel arrangement, coordinating schedules, screening phone calls, front desk coverage, greeting guests, sorting and distributing mail, recording minutes, transcribing notes, ordering supplies, and managing petty cash.
• Drafts correspondence. Prepares and maintains reports, documents, presentations, and databases as needed by senior leadership.
• Assists with financial projects including budget development, processing invoices, and monitoring transactions.
• Additional duties as assigned such as designing flyers, managing inventory, preparing requisitions, coordinating on special projects, monitoring website, and serving as a back-up for various boards and groups.

 

Qualifications, Special Certifications and Licenses

 

MINIMUM TRAINING AND EXPERIENCE:

• Associate's degree in a related field such as business administration. 
• Two years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting top executives.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

 

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

• None required

 

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

• Proficient in software such as Microsoft Office Suite, RAPIDS, etc.
• General knowledge of mathematics and accounting principles
• Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums
• General knowledge of City rules, legal codes, and court procedures
• English language and grammar

 

Skills (some combination of the following):

• Preparing documents for workshops, conferences, and meetings
• Customer service
• Organizing files in a clear manner
• Coordinating and managing multiple schedules and projects at once
• Oral and written communication
• Reconciling discrepancies

 

Abilities (some combination of the following):

• Research information
• Think critically to solve problems
• Thrive in a self-directing environment
• Work independently
• Pay attention to detail
• Work efficiently in a fast-paced environment
• Multi-task
• Ability to switch gears at a moment’s notice

 

Americans with Disabilities Act Requirements

 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly work with hands and fingers, talk, hear, see, and use repetitive motions; frequently reach, balance, and stand; and occasionally stoop, crouch, walk, lift, feel, pull, grasp, and climb. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary (exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects), but may differ based on area of focus. The working conditions may contain environmental hazards, depending on area of focus.

 

 

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

 

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The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.