The City of Richmond Office of Community Wealth Building is seeking a friendly and experienced candidate to fill an Executive Assistant position. The selected candidate will support the Department Director with day-to-day administrative tasks.
Duties include but are not limited to:
- Schedules appointments and individual and group meetings for senior leadership and prepares weekly scheduling calendars and notebooks.
- Provides advanced administrative support including screening phone calls, front desk coverage, greeting guests, sorting and distributing mail, recording minutes, transcribing notes, ordering supplies, and managing petty cash.
- Drafts correspondence pertaining to routine inquiries for senior leadership.
- Prepares and maintains reports, documents, presentations, and databases as needed by senior leadership.
- Assists with financial projects including budget development, processing invoices, and monitoring transactions.
- Additional duties as assigned at the local level such as designing flyers, managing inventory, preparing requisitions, coordinating on special projects, monitoring website, and serving as a back-up for various boards and groups.
- Considerable knowledge in software such as Microsoft Office Suite, RAPIDS, etc.
- General knowledge of mathematics and accounting principles.
- Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podium.
- General knowledge of City rules, legal codes, and court procedures; and an excellent grasp of the English language and grammar.
- Demonstrated skills in preparing documents for workshops, conferences, and meetings; customer service skills; and organizing files in a clear manner.
- Coordinating and managing multiple schedules at once; oral and written communication; and reconciling payment discrepancies.
- Demonstrated abilities to research information; think critically to solve problems; work independently; pay attention to detail; work efficiently in a fast-paced environment and to multi-task.
- High School Diploma or GED Two years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting top executives.