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Executive Assistant
The City of Richmond - Public Utilities
Richmond, VA
Full time$75000 / year
GovernmentBusinessPublic AdministrationEntry-level
Posted 479 day(s) ago


The Department of Public Utilities Customer Service Division is seeking an Executive Assistant to serve as a strategic administrative partner, reporting directly to the Deputy Director, Senior. This pivotal role involves providing executive support, overseeing special projects, and coordinating executive outreach in a dynamic and fast-paced environment. The ideal candidate must possess adaptability, strong interpersonal skills, and a penchant for maintaining professionalism and creativity in their work.


Key Responsibilities:

  • Oversight of day-to-day administrative functions and activities within the office.
  • Leadership and guidance provision to the administrative support staff.
  • Alignment with leadership team preferences and priorities to deliver optimal support.
  • Meticulous calendar management with exceptional attention to detail.
  • Facilitation of meeting agendas and logistics for internal and external gatherings.
  • Proficient drafting of correspondence for confidential matters and routine inquiries.
  • Preparation and maintenance of reports, presentations, and databases for senior leadership.
  • Collaboration with the administrative team to ensure seamless divisional support.
  • Planning and organization of work to meet senior executives’ priorities and organizational goals.
  • Other duties as assigned.

Qualifications:


Minimum Training and Experience:

  • Bachelor's degree in business or public administration or a related field.
  • Four years of journey-level professional experience in a relevant area.
  • A Master's degree in business, public administration, or a directly related field may be preferred.

Licensing, Certifications, and Other Special Requirements:

  • NONE

Knowledge, Skills, and Abilities:


Typical Knowledge, Skills, and Abilities:

  • Accounting, budgeting, accounts payable/receivable.
  • Proficiency in Microsoft Office Suite.
  • Data analysis, data management, and use of electronic databases and related software applications.
  • Familiarity with federal regulations pertaining to assigned areas.
  • General knowledge of laws and legal procedures related to the focus area.
  • Implementation of Evidence Based Programs.
  • Project management and Rule Based Applications.

Skills:

  • Effective communication and coordination across various departments.
  • Development and implementation of policies and procedures.
  • Routine data gathering and interpretation.
  • Application and interpretation of federal regulations.
  • Contract and project management, along with overseeing accounting and procurement functions.
  • Writing standard operating procedures.

Abilities:

  • Attention to detail and strong organizational skills.
  • Setting timetables, achieving milestones, tracking progress, and taking corrective actions.
Learn more at:https://www.rva.gov

How to Apply