Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

The Office of Elections employs a Facilities Coordinator who will be supervised by and accountable to the Election Operations & Manager. The Election Services and Operations Manager sets the overall objectives. The Facilities Coordinator is responsible for planning and carrying out the assignment; resolving most of the conflicts which arise; and coordinating the work with others. The Facilities Coordinator keeps staff informed of progress and potentially controversial matters. Completed work is reviewed from an overall standpoint in terms of feasibility, compatibility with other work, and effectiveness in meeting expected results. Manage the operation and maintenance of the Election Office’s infrastructure and related services; performs related administrative duties.

The Facilities Coordinator will collaborate with the Election Operations & Services Manager, Deputy Director, and Director, to ensure the smooth operation and maintenance of buildings used by the Elections office. This will primarily entail 2134 West Laburnum Avenue and its adjacent areas, but could also include additional buildings the election office utilizes including early voting locations and polling places. Oversees various aspects like maintenance, repairs, safety, and security, which ensures a comfortable and efficient working for environment for election staff, visitors and the public.

**NOTE: This is a Part Time position.

Duties include but are not limited to

Maintenance and Repairs: Coordinate and schedule maintenance activities, handle repairs, and manage vendors for building upkeep
Safety and Security: Ensure a safe environment by managing security systems, emergency plans and addressing safety concerns
Space Management: Organize and maintain the interior of the facility, including managing office supplies and space allocation
Vendor Management: Coordinate with external vendors for services like cleaning, landscaping and equipment maintenance
Procurement: Purchases goods and services and to help ensure and productive environment for the office and the public
Communication: Act as a point of contact for election staff and workers, addressing their concerns, and communicating relevant information
Compliance: helping ensure adherence to safety regulations and building codes.

Additional Functions: Perform other related functions as required

Qualifications, Special Certifications and Licenses

KNOWLEDGE, SKILLS AND ABILITY

TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

Federal, state and local rules pertaining to safety regulations and building codes
English grammar, spelling and punctuation
General office equipment and filing systems
Office routines and procedures sufficient, for example, to receive and refer phone calls and visitors to staff members and to answer questions and provide information

Skills (some combination of the following):

Operating a computer terminal, and a calculator
Organizing work

Abilities (some combination of the following):

Learn the function and mission of various parts of the election office
Understand and follow detailed verbal and written directions
Maintain clerical records and prepare reports from such records
Make decisions in accordance with laws, ordinance, regulations and established policies
Type from clear copy or rough at an average rate of speed with a high degree of quality
Exercise tact and courtesy
Work well with others
Work under pressure; and

Supervise and motivate others

MINIMUM TRAINING AND EXPERIENCE:

Bachelor’s degree from an accredited university in related field; or an equivalent combination of education or experience required
Minimum of two (2) years related experience

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

Must possess and maintain valid driver’s license
Must be able to successfully pass a criminal background investigation
May be required to provide their own transportation for travel between various city offices, departments, and vendor locations.
Working hours are generally from 8:30 a.m. to 5:00 p.m., Monday through Friday, but may vary with the needs of the City, including during elections time. In the event of serious infrastructure or related service problems, additional hours may be required.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.