The GME-Dept Program Coordinator coordinates and supports the graduate and undergraduate function with program directors and/or Senior Program Coordinator to ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and Accreditation Council for Graduate Medical Education (ACGME). With oversight and direction from the Program Director, the Program Coordinator is an administrative partner responsible for the operations of the accredited/non-accredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies.

Responsibilities

Coordinate and support the graduate and undergraduate function with program directors and/or Senior Program Coordinator
Ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and Accreditation Council for Graduate Medical Education (ACGME)
Act as administrative partner to the Program Director, responsible for the operations of the accredited/non-accredited residency/fellowship training program
Maintain a comprehensive and detailed understanding of national accreditation policies and hospital policies
Perform activities such as recruiting trainees and trainee evaluations, analyzing administrative workflow, prioritizing tasks and project management as needed to meet deadlines, report compilation, database maintenance, and program relations/communications both externally and internally to ensure all parties are aware of important deadlines
Act as primary liaison with the Office of Graduate Medical Education, School of Medicine (SOM) Curriculum Office, and the ACGME
Coordinate activities with students, residents, fellows, program directors and Vice Chair for Education

Qualifications

Required:

High School Diploma
Minimum of one (1) year of experience in program or project management, preferably in supporting an accredited education program
Previous experience using computers and a variety of software applications including New Innovations, e-mail, calendaring products, Microsoft applications and web-based databases

Preferred:

Minimum of three (3) years of progressively responsible GME experience supporting ACGME accredited program
Previous experience of New Innovations, GME Tracking, Kronos and ACGME Milestones program requirements
TAGME Certification
Bachelor’s Degree in Education, Business, Finance, Human Resources or related field from an accredited program OR equivalent years relevant experience

Skills and Abilities

Possessing strong personal motivation to manage daily activities, organize, plan, prioritize and complete tasks, duties and assignments timely and efficiently
Ability to interpret and seek verification, if needed, on policies and regulations as they apply to educational programs
Ability to utilize critical thinking and decision making skills to evaluate situations, recommend, communicate and implement appropriate actions on behalf of Program Director(s) and Vice Chair of Education
Ability to develop and sustain productive working relationships with learners, faculty, staff, as well as external contacts including vendors, manufacturing representatives and Grand Rounds presenters
Able to work independently and as part of a team
Able to manage multiple priorities and deadlines
Able to communicate effectively, both verbally and in writing

Additional Information

Evenings, weekends and flex scheduling as required by nature of job
Age Specific groups served: All
Physical Requirements: Physical - Lifting less than 20 lbs. Activities: Prolonged standing, Prolonged sitting
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change

EOE Employer/Disabled/Protected Veteran/41 CFR 60-1.4

Who We Are

VCU Health is a comprehensive system of care and a pioneer of health. We are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what’s possible in health and recovery.

About VCU Health

VCU Health is an academic medical center with a mission to improve the health of the people it serves through patient care, education and research. It is the region’s only full-service academic medical center and a Level I trauma center. VCU Health has a network of more than 100 community-based and specialty care clinics, and a leading research enterprise that generates more than $200 million in research funding annually.

VCU Health is committed to diversity and inclusion in the workplace. We believe that a diverse workforce is essential to providing the best possible care to our patients. We encourage applicants of all backgrounds to apply.