Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!
 
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

Are you Richmond R.E.A.D.Y?
Respect. Equity. Accountability. Diversity…you!!!
 
The City of Richmond Department of Human Resources is seeking a qualified candidate to fill the position of Human Resources Assistant. This position supports the daily operations of the HR department. This role serves as the first point of contact at the front desk and provides administrative support in payroll processing, employment verifications, and VEC responses. The ideal candidate will also coordinate office supply needs and assist with general office tasks and special projects as assigned.

City of Richmond Core Values:
Community Centric Service; Unity; Respect; Innovative; Trust; Accountability.

Duties include but are not limited to

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES/DUTIES:

• Greet and assist visitors, employees, and applicants at the HR front desk.
• Support biweekly payroll processing by preparing and entering necessary data.
• Respond to Virginia Employment Commission (VEC) requests and complete employment verifications in a timely manner.
• Coordinate ordering, tracking, and inventory of office supplies and equipment.
• Provide general administrative support including data entry, scheduling, filing, and correspondence.
• Sorts and distributes HR office mail.
• Assist with onboarding, employee engagement events, and other HR initiatives as needed.
• Perform other duties as assigned.

 

Qualifications, Special Certifications and Licenses

REQUIRED KNOWLEDGE/SKILLS/ABILITIES: 

• Knowledge (some combination of the following):

  • English language and grammar
  • Advanced Microsoft Office experience, including virtual team platforms for meetings, shared team documents, and instant messaging communications
  • City of Richmond community awareness and values 
  • City codes, ordinances, policies and procedures 
  • Departmental and municipal organization and administration 
  • Office terminology, procedures, and equipment 
  • Experience with standard office equipment such as office machines, multi-line phone, computers, copier, fax, scanning machine, etc. 
  • Experience with software such as Microsoft Word, Excel, and Outlook 
  • Basic arithmetic calculations and mathematics 
  • Administrative and clerical procedures such as word processing, managing files and records, and designing forms. 
  • Administrative and clerical procedures, and business principles 

• Skills (some combination of the following):

  • Entering data accurately 
  • Excellent communication skills (written and verbal) 
  • Efficient office management 
  • Demonstrating excellent customer service 
  • Utilizing critical thinking and analytical skills to solve problems
  • Entering data into systems 
  • Providing customer service 
  • Operating standard office equipment 

• Abilities (some combination of the following):

  • Follow established procedures
  • Work in a hybrid work environment 
  • Maintain confidentiality in all aspects of the job
  • Maintain effective working relationships with Council members, department directors, other employees and the general public
  • Work well under pressure, maintaining a pleasant and empathetic manner
  • Prepare routine statistical reports
  • Take and transcribe accurate dictation at an efficient level
  • Attention to detail
  • Work efficiently in a fast-paced environment
  • Work independently with little supervision
  • Support a team/staff
  • Multi-task 
  • Use sound judgment
  • Prioritize multiple requests and responsibilities
  • Summarize notes and requests in a concise manner
  • Compose written, professional correspondence

 REQUIRED QUALIFIFCATIONS:

• 3 years of related clerical or office support experience 
• Minimum High School Diploma or GED is required
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum years of experience qualifications of the classification

PREFERRED KNOWLEDGE/SKILLS/ABILITIES: 

• Direct experience working in a Human Resources environment 

 

Americans with Disabilities Act Requirements

 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly finger, talk, hear, see, and perform repetitive motions; frequently walk; and occasionally stoop, reach, stand, push, pull, lift, grasp, and feel. The working conditions may contain environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

 

 

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

 

The City of Richmond Values Veterans. We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.