Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

The City of Richmond Department of Public Utilities is seeking a detail-oriented and dependable Management Analyst to provide clerical and administrative support to the Construction Program within the Gas Division. This position is essential in ensuring project documentation is accurate, complete, and properly routed, while maintaining strong coordination with internal teams and external contractors.

The ideal candidate will be detail-oriented, have strong organizational skills, and the ability to manage and track a variety of administrative tasks related to capital construction projects.

Duties include but are not limited to

Coordinate with internal and contractor personnel to support meter scheduling, changes, and updates by inputting data in appropriate reporting databases, spreadsheets, and related software applications.
Receive and organize project packages from Engineering, verifying all necessary documents are included for release to construction.
Assemble, print, and distribute construction documentation to contractors and inspection personnel.
Maintain project files (digital and paper) throughout the construction lifecycle, ensuring they are accurate, complete, and accessible.
Track the status of projects under construction using internal tracking tools or spreadsheets.
Support monitoring and management of project expenditures based on inspector input and contractor invoicing.
Coordinate with inspection staff to collect and file field documentation, including photos, reports, and as-builts.
Maintain checklists and timelines to ensure all closeout documentation is submitted, reviewed, and archived.
Prepare and update status reports, summaries, and basic data entry in support of program reporting.
Respond to internal and external information requests related to project documentation or status.
Assist with drafting routine correspondence, standard forms, and filing regulatory paperwork.

Qualifications, Special Certifications and Licenses

MINIMUM TRAINING AND EXPERIENCE:

Bachelor's degree in business/public administration or field related to assignment
Two years of journey-level professional experience in area related to assignment, such as experience providing administrative, clerical, or program support in a construction, engineering, utility, or public works environment.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

PREFERRED QUALIFICATIONS:

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Strong organizational skills and attention to detail.
Ability to communicate clearly and professionally in both written and verbal formats.
Capable of working independently and managing multiple routine tasks simultaneously.
Familiarity with construction or utility documentation (e.g., plans, permits, redlines, as-builts).
Experience working with document control systems, GIS, customer information systems CIS, ENERGOV, or work management platforms.
Previous experience supporting field inspectors, contractors, or engineering teams.

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

Primarily office-based with occasional visits to field offices or job sites.
Must be able to lift and organize physical files and project plans (up to 20 pounds).
Light physical demands including sitting, typing, and file handling.

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

General and special funds
Electronic databases and related software applications
Governmental accounting concepts
Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat

Skills (some combination of the following):

Analyzing and aggregating data
Analyzing and interpreting manuals and operating procedures
Assisting with special projects and programs
Communicating with various internal and external departments effectively
Communicating results of analyses and recommendations professionally and effectively with senior management and peers
Conducting basic analyses
Developing manuals and operating procedures as necessary
Developing recommendations and reports
Gathering and compiling data
Maintaining records, data, and other information in department of focus
Performing various administrative duties such as answering phones, ordering supplies, etc.
Proofreading and editing
Preparing and submitting documents related to focus area
Working in a team environment
Customer service
Excellent oral and written communication

Abilities (some combination of the following):

Multi-task
Organize
Plan
Prioritize
Problem solve
Manage time effectively

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

Physical Requirements and Working Environment: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, see, and perform repetitive motions; frequently reach and finger; and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, stand, push, pull, lift, walk, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

The City of Richmond Values Veterans. We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.