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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

The City of Richmond Department of Department of Public Utilities – Organizational Support Division is seeking a qualified candidate for the position of Management Analyst, Associate. This position provides essential support to the Workforce Development Team by assisting with the coordination, scheduling, communication, and documentation of training programs and initiatives. This role ensures the smooth execution of training logistics and maintains accurate records to support compliance, employee development, and organizational goals.

Duties include but are not limited to

Coordinating and managing programs and projects; preparing necessary forms and other documentation; performing necessary administrative duties related to programs.
Receiving, collecting, and entering data and other information in databases or related systems; compiling and analyzing data, reaching conclusions, and recommending proposals; summarizing and reporting as necessary.

Training Coordination & Logistics:

Schedule training sessions, workshops, and meetings.
Reserve training rooms and ensure all necessary equipment and materials are available.
Coordinate virtual training sessions, including sending invitations and managing links or platforms (e.g., Zoom, Teams).
Maintain the training calendar and communicate upcoming events to relevant staff.

Administrative Support:

Prepare training materials, handouts, sign-in sheets, and evaluation forms.
Track attendance, participation, and course completions.
Enter and maintain training records in the Learning Management System (LMS) or internal databases.
Assist with generating training reports and compliance audits.

Customer Service:

Respond to inquiries from staff regarding training schedules, requirements, or registration.
Provide support to trainers and facilitators before, during, and after sessions.
Assist employees with LMS navigation or troubleshooting basic training access issues.

Program Support:

Assist in preparing onboarding materials for new hires.
Support the development and formatting of training presentations, newsletters, or bulletins.
Collect and summarize feedback from training evaluations for analysis and reporting.

Compliance and Documentation:

Maintain accurate and up-to-date training files and documentation for internal and external audits.
Support mandatory training tracking and reminders.

Qualifications, Special Certifications and Licenses

MINIMUM TRAINING AND EXPERIENCE:

Bachelor's degree in business/public administration or field related to assignment
Two years of paraprofessional experience in area related to assignment, such as assisting with program or project administration and management analysis
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

LICENSING, CERTIFICATIONS, and OTHER SPECIAL REQUIREMENTS:

Some assignments may require a valid Driver's License with a satisfactory driving record, and a valid Commonwealth of Virginia Driver's License within 30 days of hire.

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

General and special funds
Electronic databases and related software applications
Governmental accounting concepts
Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat

Skills (some combination of the following):

Analyzing and aggregating data
Analyzing and interpreting manuals and operating procedures
Assisting with special projects and programs
Communicating with various internal and external departments effectively
Communicating results of analyses and recommendations professionally and effectively with senior management and peers
Conducting basic analyses
Developing manuals and operating procedures as necessary
Developing recommendations and reports
Gathering and compiling data
Maintaining records, data, and other information in department of focus
Performing various administrative duties such as answering phones, ordering supplies, etc.
Proofreading and editing
Preparing and submitting documents related to focus area
Working in a team environment
Customer service
Excellent oral and written communication

Abilities (some combination of the following):

Multi-task
Organize
Plan
Prioritize
Problem solve
Manage time effectively

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

Physical Requirements and Working Environment: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, and see; frequently reach and perform repetitive motions; and occasionally stoop, kneel, crouch, stand, walk, push, pull, lift, finger, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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