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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

The Department of Procurement Services is expanding, and we are seeking highly qualified candidates for the position of Management Analyst on our Procurement Card (P-Card) Team. This position plays a key role in auditing, analyzing, and improving the City’s procurement card program, supporting compliance with internal policies, and ensuring regulatory standards are met. The P-Card team is recognized for its excellence and innovative approach, having earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute. As a team member, you will contribute to meaningful improvements and processes that will have a significant impact on the City of Richmond. We value all team members for their ideas and contributions, and we are eager to find a candidate who will thrive in a dynamic and collaborative environment.

Why Join Our Team?
 As a part of the Procurement Services Department, you will have the opportunity to contribute to a dynamic and award-winning team committed to continuous improvement. We foster a culture where all ideas are valued, and team members are empowered to make a meaningful impact. This position offers opportunities for career growth, professional development, and recognition for your contributions to the success of the department and the City of Richmond.

Duties include but are not limited to

• Audit Support:
  • Conduct thorough audits of P-Card transactions to ensure they align with City policies, procedures, and regulatory standards.
  • Support documentation and approval processes to ensure proper record-keeping of all transactions.
  • Analyzing transactions to verify adequate documentation, receipts, invoices, etc.
  • Assessing whether P-Card usage aligns with spending limits, allowable purchases, sign off and approval processes, etc.
  • Identifying potential fraudulent activities such as personal purchases, split transactions, excessive spending, etc.
  • Assist in implementing best practices and recommendations to improve the efficiency of transaction auditing processes.
• Data Analysis:
  • Compile and analyze data related to P-Card usage, identifying trends and areas for improvement.
  • Prepare detailed audit reports outlining findings, areas of improvement, suggested corrective actions, and recommendations for improvement.
• Process Improvement:
  • Contribute to the maintenance and continuous improvement of P-Card policies and procedures to align with best practices and legal requirements.
  • Collaborate with internal teams and other departments to streamline processes and enhance the P-Card program’s efficiency.
  • Stay updated on industry best practices, regulatory changes, and emerging trends to ensure the City’s P-Card program remains compliant and effective.
• Training and Support:
  • Provide training and guidance to City employees on proper use of P-Cards, policies, and procedures.
  • Assist in addressing inquiries from employees, management, and external stakeholders regarding P-Card transactions and policies.
  • Support departments in using P-Cards more efficiently and effectively.
• Risk Monitoring:
  • Assist in monitoring P-Card activities to identify potential risks and discrepancies.
  • Support the implementation of corrective actions as directed by senior team members to mitigate risks.

Qualifications, Special Certifications and Licenses

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong analytical and problem-solving skills with the ability to interpret complex data
• Proficiency in Microsoft Office Suite with emphasis in Excel, PowerPoint, Oracle (or another similar ERP System), and SharePoint
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to work independently and collaboratively with cross-functional teams
• High ethical standards and integrity

MINIMUM TRAINING AND EXPERIENCE:

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field (preferred).
• Previous experience in auditing, accounting, or finance (experience in P-Card transaction auditing a plus).
• Previous experience in procurement card management, auditing, or a similar role.
• Familiarity with local government procurement regulations and policies.
• Knowledge of process improvement methodologies (e.g., Lean, Six Sigma) is a plus.

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

• Certifications such as Certified Purchasing Card Professional (CPCP), Certified Public Procurement Officer (CPPO), Certified Internal Auditor (CIA), or similar credentials (preferred, but not required).

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment. 

Physical Requirements and Working Environment: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, see, and perform repetitive motions; frequently reach and finger; and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, stand, push, pull, lift, walk, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

* Internal use:  HR Generalist to review.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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