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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

The City of Richmond, Department of Public Utilities, is seeking a qualified Procurement Analyst, Principal. This position plays a vital leadership role in managing strategic procurement and contracting activities for a designated City of Richmond agency. The incumbent will ensure compliance with City Code, state laws, and local regulations while facilitating the timely and efficient acquisition of goods, services, materials, and equipment. The Procurement Analyst, Principal manages high-value and high-risk procurement projects, securing quality suppliers to support agency operations with a focus on cost-effectiveness, transparency, and legal compliance.

This is an essential position, which requires the selected candidate to report to work during inclement weather, disasters, and other emergencies.

Duties include but are not limited to

Lead, mentor, and manage procurement staff, ensuring adherence to timelines and quality standards.
Foster a high-performance, customer-centric environment promoting professional growth and team engagement.
Conduct regular performance evaluations and provide coaching or corrective action as needed.

Oversee solicitation processes (RFQs, IFBs, RFPs) for complex purchases.
Collaborate with agency leadership to develop clear, precise specifications and scopes of work.
Manage contract lifecycle from planning through execution, aligning procurement with agency goals.
Lead contract negotiations on terms, pricing, and delivery to protect and maximize agency interests.
Identify and mitigate risks in high-value or sensitive procurements, coordinating with senior management.
Approve and issue purchase orders and contracts ensuring compliance and cost-efficiency.
Develop and maintain strong vendor relationships, ensuring quality and value.
Monitor vendor performance and resolve compliance or performance issues proactively.
Provide expert advice to procurement staff to ensure full compliance with laws and policies.
Review contracts and purchase orders for completeness and legal soundness.
Stay current on procurement best practices, legal trends, and industry developments.
Lead initiatives to enhance procurement efficiency, transparency, and cost-effectiveness.
Contribute to procurement policy development, ensuring alignment with organizational and legal requirements.
Implement internal controls to safeguard procurement integrity.
Maintain organized procurement records and documentation.
Prepare comprehensive reports on procurement activities, budget forecasts, and contract performance for senior leadership.
Ensure all contract documents comply with organizational and legal standards.
Represent the Procurement team in high-level meetings and negotiations as needed.
Act as Procurement Administrator in leadership’s absence.
Lead special projects supporting strategic objectives.
Serve as Essential Employee and Procurement lead in Emergency Operations Center as assigned.

Qualifications, Special Certifications and Licenses

Minimum Requirements:

Bachelor’s degree from an accredited institution in Public or Business Administration, Finance, Operations Management, or a related field.
Five years of professional procurement experience which includes experience with large, complex purchases and contract administration, preferably in the public sector
Supervisory experience preferred
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

Knowledge, Skills, and Abilities

TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge:

Public procurement principles, including competitive bidding and negotiation.
Government procurement laws and City Code requirements.
Risk management, cost control, and contract administration.
Vendor management and fostering collaborative partnerships.
Agency-specific policies and procedures.
Professional business communication and etiquette.

Abilities:

Lead and develop a team, delegating and providing feedback effectively.
Analyze procurement needs, identify risks, and craft sound strategies.
Communicate complex ideas clearly and persuasively in writing and verbally.
Negotiate favorable terms while ensuring legal compliance.
Handle sensitive information with professionalism and discretion.
Build and maintain positive internal and external stakeholder relationships.

Skills:

Business writing
Negotiating (pricing, terms, and contract conditions)
Maintaining professional relationships
Maintaining and managing databases
Collaborating with others
Proofreading documents
Oral and written communication

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly walk and work with one's fingers; frequently balance, lift, or grasp; and occasionally stoop, kneel, crouch, reach, stand, push, and pull. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. The working conditions may contain environmental hazards.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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