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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

The Department of Procurement Services is growing. We are searching for highly qualified candidates for the position of Procurement Analyst, Senior with a background and focus on complex Construction projects. The incumbent will join a team that has earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute and continues to implement best practices that will have a major positive impact on the City of Richmond and the improvement of the department. All team members are valued and recognized for their ideas and contributions to the success of the organization.

Position Overview
We are seeking a skilled Procurement Analyst, Senior to lead procurement efforts for complex capital and construction projects. The ideal candidate will have demonstrated experience as the lead procurement professional on high-profile and complex construction solicitations. This role focuses on sourcing construction services and materials while ensuring compliance with procurement regulations. Candidates should possess strong construction procurement expertise and the ability to support project teams in a fast-paced, deadline-driven environment. The successful candidate will be knowledgeable with the construction bid process, understand how procurement impacts project schedules, have experience with regulatory and permitting requirements, coordinate effectively with architects, engineers, and construction managers, and be well-versed in compliance with prevailing wage regulations.

Distinguishing Characteristics

This position requires specialized knowledge of construction procurement, including contract development, competitive bidding, and contractor prequalification. It is distinguished by a high level of coordination with project stakeholders and the ability to navigate complex regulatory, scheduling, and compliance requirements unique to capital construction projects.

** This position is considered an Essential Personnel, which means that the incumbent is required to work when the City is closed due to public emergencies, critical or hazardous conditions or inclement weather.**

Duties include but are not limited to

Responsibilities include but are not limited to

Serving as the lead contract specialist for major construction procurements, including capital improvement projects and complex municipal facilities.
Reviewing procurement requests for construction-related services, such as roadways, infrastructure, and building projects.
Analyzing project requirements and determining the most appropriate procurement method.
Recommending alternative contracting strategies that align with the Virginia Public Procurement Act and City of Richmond policies and goals.
Ensuring the accurate and timely execution of Invitation for Bids (IFB), Requests for Qualifications (RFQ), and Requests for Proposals (RFP), while maintaining budget and compliance standards.
Overseeing and conducting Design Build and Construction Manager at Risk (CMaR) procurement methods.
Acting as a subject matter expert on the full contract lifecycle ("cradle to grave") for complex construction projects.
Mentoring and training junior-level contract specialists to develop skills in procurement research, compliance, and document preparation.
Providing procurement-related training and guidance to agency project managers and construction project teams.

Qualifications, Special Certifications and Licenses

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge (some combination of the following):

Purchasing and procurement practices and processes, invitations for bids (IFBs) and negotiated procurement
Complex contracts
Principles of acquisition (such as streamlining, reform, e-gov initiatives, planning, strategy, and strategic sourcing)
Specialized procurement such as construction, information technology, telecommunications, or A&E design
Computer programs such as Microsoft Office (Word, Excel, PowerPoint), Oracle, SharePoint, Electronic Procurement programs, EIS reporting tool, Automated Financial Systems, Enterprise Resource Program, Procurement E-Business (Procurement and Payables Inquiry Models) and scheduling systems
Use of office equipment such as: computer, keyboard, monitor, copier, multi-functional printer, telephone, DYMO labeler, or PaperPort
Virginia and Richmond procurement codes and related government acquisition regulations and statutes; business law; and mathematics
Accounting, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, budgeting, business management, and contract management

Skills (some combination of the following):

Business writing
Negotiating (pricing, terms, and contract condition)
Maintaining professional relationships
Maintaining and managing databases
Collaborating with others
Proofreading documents
Applying mathematical principles
Providing customer service
Monitoring budgets
Oral and written communication

Abilities (some combination of the following):

Pay attention to detail
Multi-task
Listen
Analyze guides in terms of acquisition requirement and contractor capabilities
Effectively interact with, coordinate, and resolve problems with personnel from varied backgrounds and organizations

MINIMUM TRAINING AND EXPERIENCE:

Bachelor’s degree in accounting, business administration, purchasing, contracts management, or a related field.
Knowledge of the Virginia Public Procurement Act, the City of Richmond Procurement Code, and related government acquisition policies and regulations.
Proven expertise in procurement planning and acquisition strategies, including strategic sourcing and e-government initiatives.
Four years of professional procurement experience which includes experience with large, complex purchases and contract administration, preferably in the public sector
Equivalent combinations of education and experience may be considered.

PREFERRED TRAINING AND EXPERIENCE:

Minimum of three (3) years of specialized experience in construction.
Experience in the areas of Design Build and Construction Manager at Risk (CMaR) procurement methods.
Certified Public Procurement Buyer (CPPB) or Certified Public Procurement Officer (CPPO) certification.
Experience and understanding in prevailing wage requirements.
Meticulous attention to detail and a positive, customer-focused attitude.
Strong oral and written communication skills.
Demonstrated ability to build and maintain cooperative, professional relationships with client departments and external agencies.

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly walk and work with one's fingers; frequently balance, lift, or grasp; and occasionally stoop, kneel, crouch, reach, stand, push, and pull. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. The working conditions may contain environmental hazards.

* Internal use: HR Generalist to review.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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