Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program

Description

This position is Unclassified and serves at the will of the Appointing Authority

The City of Richmond Department of Public Works is seeking to hire two Senior Manager- Administrative Services to manage the department’s administrative programs, budget, and staff. These programs include payroll, accounts payable, finance, budget contracts management, employee relations and recruitment procurement, recruitment, workforce development and quality assurance. In addition, this position will serve as a department liaison with attorneys, consultants, executives, 3rd party vendors and with various City of Richmond departments (i.e. Finance, Budget, Audit etc.).

Incumbents supervise management, professional, paraprofessional, and support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures.

**Preference will be given to internal candidates to the Department of Public Works**

Duties include but are not limited to

Formulating and recommending financial strategies for advancing projects and solving complex issues; providing leadership and vision to support recommended strategies.
Performing work of unusual difficulty involving strategic planning and interpreting complex policies and regulations.
Organizing, reviewing, researching, managing, and directing initiatives, rules, regulations, plans, programs, agency items, etc. for the departments budgeting, accounts payable/receivable, timekeeping/payroll, financial reporting, accounting, and related functions.
Networking, communicating, and meeting with various organizations and businesses.
Provides supervision and guidance. Leads and directs effective utilization of resources.
Drafting, implementing, reviewing, and responding to various documents, ordinances, emails etc.
Managing the city of Richmond False Alarm program including assessment of fees, fines, and administrator of appeals.
Manages the city of Richmond Tower Lease program including contract management and vendor relations.
Attending, preparing for, organizing, conducting, and serves on various settings.
Representing the executive at meetings and hearings.
Serving as an Administrative Services liaison with attorneys, consultants, executives, municipal representatives, community boards and professional associations.

City of Richmond Department of Public Works employees are considered essential personnel and may be required to work during inclement weather and times of declared emergencies.

Qualifications, Special Certifications and Licenses

MINIMUM TRAINING AND EXPERIENCE:

Bachelor’s Degree in public administration, business administration or field directly related to assignment
A Master’s Degree in a field directly related to assignment is preferred
Seven (7) years of progressively responsible related experience that includes significant management and supervisory experience
An equivalent combination of training and experience (as approved by the department)y be used to meet the minimum qualifications of the classification

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

None required

PREFERRED:

Five (5) years of professional finance and accounting experience with a minimum of two (2) years of employee management experience;
Proficiency in accounting/budget process with experience in aligning business goals to forecasted budget development;
Demonstrated ability to manage multiple projects, and multiple internal and external customers simultaneously; and to lead subordinates and their associated workflows;
Superb customer service and communication skills are required;
Experience working in the Public Safety or Government sector

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

Agencies, support staff, companies, products, and requirements in area of focus
Analytical testing procedures
Business development
Constituent service
Cross-system and interagency collaboration
Budget management
Management practices
Federal, state, and local laws and procedures related to area of focus
Legal concepts
Legislative processes particularly for the City
Logistics in area of focus such as multi-modal transportation
Policy development and implementation
Microsoft Office Suite
Project management
Rules, regulations, procedures, and policies in area of focus

Skills (some combination of the following):

Advancing complex planning and project initiatives
Communicating technical and complex information easily and concisely
Communicating with various internal and external departments at all levels
Delegating
Developing annual capital and operating budgets
Developing programs and services in area of focus including scope, schedule, and budget
Drafting and creating high level documents, correspondences, presentations, memos, etc.
Evaluating program measures and outcomes
Leading and motivating people and teams
Managing multi-million dollar federal grants and contracts
Managing multiple projects and assignments
Overseeing the execution of goal setting and monitoring compliance with stated goals
Strategic negotiation

Abilities (some combination of the following):

Analyze information
Think critically
Make decisions
Be diplomatic
Multi-task
Problem solve
Speak publicly
Build relationships
Provide direction and accountability
Provide senior leadership and management
Provide technical and marketing information to appropriate external and internal departments

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS:Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk; frequently finger, hear, see, and perform repetitive motions; and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, feel, and grasp. The working conditions may include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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